How to re-enroll

How to re-enroll

When?

You must renew your enrollment at the start of each academic year (Art. D612-2 and D612-4 of the French Education Code / Decree of 25 May 2016).

Re-enrollment period for the 2024/2025 academic year: August 26th to October 11th

If you are defending a thesis, you must pay the CVEC to the CROUS and the registration fees before declaring your jury.

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Step 1: Requesting re-enrollment on ADUM

You must update your information and request your re-enrollment via your ADUM account.

The information will be automatically forwarded to your thesis supervisor and doctoral school for an opinion.

From the 3rd year onwards, renewal is approved by the director of the doctoral school, after receiving the opinion of your thesis supervisor and the individual thesis committee (art. 14 Decree of 25 May 2016).

After the doctoral school has authorised your re-enrollment, you will receive an e-mail informing you of the next steps.

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Step 2: Paying the Student Life and Campus Contribution (CVEC)

Payment of this fee is compulsory.

You must go to the CVEC government website to pay the fee and get proof of payment. The reference number of this proof of payment will be required to continue your enrollment.

Click here for information on the cases of exemption from the CVEC.

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Step 3: Finalising your re-enrollment

You must finalise the procedure following the steps below:

• Check the information provided and pay the registration fees via the dedicated link.

Important: you must use your student number as your username.

Payment in 3 instalments is possible up to mid-October each year. Payment must be made after you have checked the information provided.

Once these steps have been completed and verified by the Admissions Office, you will receive an e-mail confirming your enrollment.

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Step 4: Certificate of enrollment and student card

You can download your certificate of enrollment:

• via ADUM (in French and in English, section "Administrative documents" / "Education")
• via the ENT (in French only), section "My studies" / "My administrative file")

You will keep your student card, only the sticker displaying the academic year will be changed by your doctoral school.

insurance

Social Security

French PhD students: if you are employed, you must register with the CPAM (Caisse Primaire d’Assurance Maladie or Primary Health Insurance Fund).
For more information according to your status, visit the health insurance website.

International PhD students: contact the Welcome Centre for International Researchers (BACI) at the following address: accueil.chercheurs@u-bordeaux.fr

Civil liability

It is strongly recommended that you take out additional personal insurance including civil liability which will cover any damage you may cause to others.
It is your responsibility to take out an insurance policy with an insurance company of your choice.

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Request a leave of absence

What is it?

A leave of absence consists of suspending your PhD studies for one term or one academic year at the most in order to gain personal or professional experience, in France or abroad, by oneself or under the supervision of a host institution.

This request can only be made once during your PhD studies and the time spent away does not count towards your registration period.

Why take one?

You can use your leave of absence to carry out various types of projects, which must be unrelated to your research project.

Each project is assessed on a case-by-case basis:

• studying something different from your initial curriculum
• joining a company under an employment contract
• a business creation project
• a civic service or European voluntary service
• volunteering with a non-profit organisation
• gaining international experience in a business (VIE) or in a French administration (VIA)
• international community volunteer work 
• volunteer work
• a personal project

Who can apply?

To apply for a leave of absence, you must be enrolled in a doctoral program at the University of Bordeaux.

You can apply:

• in the 2nd year for full-time PhD students
• between the 2nd and 5th year for part-time PhD students

Upon their return, PhD students are automatically re-enrolled in the doctoral program in which they were enrolled before their leave of absence.

How and when can you apply?

By filling out an application form, addressed to your doctoral school, within the indicated time frame.

Applications are assessed on a case-by-case basis by a committee set up by the Graduate Research School, taking into account the quality and coherence of the project.
The more carefully conceived and structured the project is, and the more clearly it sets out your objectives, the more likely it is to be accepted.

The results are announced at the end of the committee meeting. In the event of a refusal, an appeal can be lodged. It will be examined by a multidisciplinary committee within the university.

Before taking their leave of absence, the PhD student must sign an academic contract with the Graduate Research School that includes the respective commitments of both parties.

What is your status during your leave of absence?

You are enrolled at the University of Bordeaux, you remain a student throughout your leave of absence.

You must pay a reduced registration fee and the Student Life and Campus Contribution (€100).

As far as health insurance is concerned, you should contact your health insurance branch office to get the necessary information about your status and the maintenance of your coverage.

What happens when you return?

Before leaving, the PhD student signed an academic contract with the University of Bordeaux in which the university committed to letting them re-enroll in the same program they were in before their departure.

As the re-enrollment procedure is not automatic, the PhD student must contact their doctoral school at the beginning of the academic year.

For full details, visit the dedicated page on the University website.